4 Considerations for Establishing Data Governance

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Business Meetingby Angela Guess

Chris Grossman of Data Informed recently wrote, “Electronic data and records are indispensable assets in any organization. Increasingly, these electronic records represent a company’s accumulated intellectual property. Records management personnel are steadily recognizing, however, that the mere backup of their electronic information does not constitute a good archiving tool. The organization and storage – along with retrieval – of data are ‘musts’ that exist in nearly every organization. Records managers looking for alternatives in both data backup and archiving are wise to first prepare data governance policies that set forth practices for the management, use, monitoring and protection of company information. A first-rate data governance policy improves an organization’s ability to demonstrate regulatory compliance, respond to legal inquiries, reduce risk and increase data quality and business process management for increased employee effectiveness and better decision-making.”

So, how to get started? Grossman’s first step is: Develop a formal data governance policy or reevaluate the current one. The first step to improving data governance is to develop a formal policy. If an organization already has such a policy in place, reevaluate it to make sure it addresses key business needs, including availability of data when and where needed. It is important to view data governance as an ongoing process as technology and compliance requirements are ever evolving and adjustments ensure data governance policies are current.”

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