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Safeguarding Your Data with an ECM System

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Unlockedby Angela Guess

Jeff Frankel recently wrote in CMSwire, “From the moment an employee applies for a job until the hire leaves the organization, a trail of personal information is created, copied, and stored. All this data is arguably necessary to the everyday functioning of business processes and procedures. But businesses big and small should also understand the responsibility to protect all this data— and incidents like the Anthem data breach should sound an alarm: Each business should ask itself what safeguards it has in place and whether it has taken steps to properly handle data. The solution for many organizations is to implement rights-based security through a digital document management or enterprise content management (ECM) system.”

Frankel goes on, “Here are the top six considerations when choosing an ECM System: (1) Does the solution offer security? An ECM system should offer tools to identify potential security risks. Protecting customer data and your brand can help alleviate additional costs associated with a breach. ECM systems offer secure document management, document authentication, integrity and privacy — all while adding security and safety to the information through comprehensive audit trails and proactive reporting techniques.”

His list continues, “(2) Does it address the specific needs of your business? One of the first steps in choosing an ECM solution is identifying the needs of your business. Every business has unique challenges in relation to business information workflows and processes. Inefficiencies in your processes can be streamlined electronically through automation, resulting in a reduction of paper, improved productivity and increased transparency.”

Read more here.

Photo credit: Flickr

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